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C.O.L.D. — (Computer Output to Laser Disc)
What Is It?
While Imaging technology takes printed documents and converts them to a digital format, COLD captures existing electronic data from computers directly into an indexed document storage system. COLD and imaging technology serve different functions and can be used jointly to complement one another.
Who Is It For?
Data-intensive organizations in such fields as banking, insurance, healthcare, retail, and government can benefit most from COLD systems.
Why Do I Need It?
COLD (Computer Output to Laser Disk) reduces and even eliminates the need to store and distribute computer-generated reports on paper, microfilm, or microfiche.
How Can IAS Help?
Information Access Systems Inc, offers the solution to paper reports: OnBase COLD is the ideal solution for managing the storage of reports, statements, and invoices - virtually any document that originates as host-generated data. By storing information on inexpensive electronic media, OnBase COLD reduces and often eliminates the need to store reports on paper, microfilm or microfiche. Among the most cost-justifiable of all document technologies, COLD saves money by reducing printing and storage costs, and increases productivity by streamlining filing and retrieval.
What Are the Key Benefits of a COLD system?
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Reduce the cost of storage and retrieval - Organizations are under increasing pressure to reduce costs. Labor and consumable costs associated with the printing, distribution, filing, and re-filing of computer output documents is considered excessive.
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Shorten access times and increase productivity - The corporate audit and legal requirements of today's business require that documents be quickly available and that retention schedules for destruction be implemented.
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Distribute electronic output to multiple locations - Because functional responsibilities are geographically dispersed, moving data to the desktop quickly is becoming an important corporate goal.
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Improve availability of data - Current corporate data is stored in many locations and often in many systems. Providing electronic document retrieval that is integrated with the existing computer systems infrastructure is an important goal.
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Improve customer service - The focus of almost every corporation is to improve customer service. Providing fast access to customer specific documents (invoices and statements) is a key to customer satisfaction.
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Make the organization more competitive - Another of top management's directives is to improve competitiveness. Systems that speed customer service, increase cash flow, reduce costs, and improve productivity have high priority.
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Solve long-term internal audit and legal document management problems - The increasing need to meet regulatory requirements is focusing attention on the document management problem.
COLD systems can help achieve these goals quickly with the rapid return on investment users want.
