Subscription Server

OnBase Subscription Server empowers companies to harness Internet e-mail within their own enterprise and enables them to effectively manage incoming e-mail. Business processes can then rally around web integration, preparing the company to take advantage of the business-to-business Internet revolution. OnBase supports incoming mail and attachments from Microsoft Exchange. OnBase Subscription Server automatically indexes and stores the emails and attachments as documents in the OnBase system.

OnBase Subscription Server automatically captures email messages and attachments based upon such characteristics as Sender, Recipient, CC, BCC, Subject, Date, Message ID, Return Path, and attachment count. The OnBase Subscription Server automatically indexes and stores the emails and corresponding attachments. The Subscription Server's Message Log allows real-time monitoring of messages being archived into OnBase. The log shows the number of messages archived, the number of attachments, and the errors encountered during the current run.

Subscription Server integrates seamlessly with OnBase Workflow allowing electronic document routing and the streamlining of business operations. Workflow ensures that documents are routed in a standard, controlled, and prompt manner. When integrated with OnBase Web Server, the benefits of Workflow can be made available to users throughout your company via the Intranet/Internet.

Application

Subscription Server is configured and run from the OnBase Client. It consists of the document type under which the e-mail will be archived, the document type under which any associated attachments will be archived, as well as the criteria or rules the e-mail must meet in order to be included under a particular subscription. Rules for each subscription are setup with a simple point and click screen. You can view the status of incoming mail as it comes in via the Subscription Server Message log. Mail that does not meet the requirements of a rule is placed into a system folder to be identified manually.

In the case of a Human Resources department that chooses to have potential employees submit their cover letters and resumes through the corporate web site, OnBase Subscription Server can be configured to capture all e-mail submissions. The email messages are stored under the "HR Resume E-mail" document type and the attached resumes are stored under the "HR Resumes" document type. Expanding on the capabilities of OnBase even further, all HR Resumes could be configured to enter an OnBase Workflow, which would automatically route the resumes to the appropriate HR personnel for consideration.

Powerful cross-referencing maintains the link between e-mails, attachments, and any future documents generated as part of the recruitment process. Therefore, if an application is completed or an offer letter is extended they can be easily linked to the resume. Once the documents are stored in OnBase, resumes can be stored with descriptive keywords. When future staffing needs arise, the stored resumes can be accessed to find characteristics matching the desired criteria.

Core Features

• Empowers companies to manage Internet email within their enterprise

• Supports incoming mail and attachments from Microsoft Exchange

• Automatically captures, indexes and stores email messages and attachments based upon such characteristics as Sender, Recipient, CC, BCC, Subject, Date, Message ID, Return Path, and Attachment Count

• Message Log allows real-time monitoring of messages being archived into OnBase. The log shows the number of messages archived, the number of attachments, and the errors encountered during the current run

• Integrates with OnBase Workflow and Web Server, allowing electronic document routing further streamlining business operations